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Position: Human Resources and Office Assistant
Host
company profile: an international healthcare consulting company
Location: Dublin , Ireland
Date: The internship is available immediately for 6 months
Remuneration: 800€ per month
Remuneration: 800€ per month
The responsibilities:
▼ Provide full and confidential
support to the Human Resources Director in the following areas:
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Recruitment
Administration
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New
Joiner and Leaver Administration
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Training
and Performance Management Administration
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Leave
Management
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Relocation
and Work Permit Administration
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Templates
and Form
● Recruitment Administration
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Provide
recruitment administration support in relation to sourcing candidates, job
posting on internal and external job boards and maintaining Axios company
careers page.
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Prepare
Job Descriptions and Person Specifications as required by Human Resources
Director.
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Co-ordinate
interview scheduling between Line Managers and candidates through liaising with
recruitment agencies.
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Co-ordinate
HR screening interviews between the Human Resources Director and candidates and
take responsibly for the diary management of Human Resources Director for all
recruitment meetings.
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Manage
and collate job applications and responses to all applicants within a timely
manner ensuring the Axios careers mailbox is up to date and maintained.
●New Joiner and Leaver
Administration
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Manage
the new joiner administrative process for all new joiners.
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Track
and manage probationary periods and ensure probationary review meetings are
scheduled with Line Managers.
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Administer
key induction activities such; as ensuring new starter has required materials,
IT setup, and scheduled meetings
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Manage
the separation administration checklist and schedule exit interviews between
leavers and Human Resources Director.
●Training and Performance Management
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Maintain
the Performance Management System (Emperform) including setting up new
employees and changes in reporting lines.
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Maintain
training records and administration of all training activities.
●Leave Management
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Manage
the leave recording for all employees¡¦ e.g. annual leave, sick, maternity.
●Relocation and Work Permit
Administration
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Assist
in the application of work authorisation for employees e.g. green card, work
permits etc
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Provide
support to employees on relocation matters and logistics.
●Templates and Forms
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Manage
letter templates and provide letters of support to employees as requested
(landlords, visas, loans and references).
▼ Support the Dublin
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Promptly
answer phones, take messages when necessary, and relay them to the proper
individual.
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General
office duties and assistance (stationary ordering, contacting suppliers for
office requirements/repairs, ordering of food supplies for meetings and office,
post office and courier duties).
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Build
relations and contracts with vendors and contractors for the office (utilities,
cleaning, telephone services, travel insurance and office insurance).
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Make
travel arrangements for Human Resources Director and Dublin
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Arrange
web conference calls - group wide using GoToMeeting.
Profile:
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Qualification in Administration with an
interest in HR.
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Be
experienced in handling a wide range of administrative related tasks and will
be able to work independently with little supervision
- Be
well organized, flexible and enjoy the administrative challenges of supporting
a small consultancy office of diverse people and projects
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Approachability
and Perseverance
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Be
Service Oriented
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Presentation
Skills
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Oral
and Written Communication
Please note the service of finding you a suitable
internship is payable. Our service
includes matching your profile with the company in Ireland Ireland
If you are interested in this internship offer, please
send us your CV and cover letter with the reference of the internship (ex: HR and Office Assistant – A530) at this email: marc@internshipsireland.com
