Internships Ireland
is a company specializing in locating interesting internships in Ireland for European students who are looking to
do internships in Ireland
Position: Reception
/ Administration
Host company profile: Home Care company.
Location: Dublin / Ireland
Date: The internship is immediately available (min.
2 months)
The
responsibilities:
Duties
- First point of call with all incoming calls, including transferring
to the relevant person, taking messages and forwarding them through via
email;
- Ensure all messages are accurately recorded and relayed without
delay;
- To meet and greet visitors, ensuring they sign in and offering them
refreshments;
- Take responsibility for co-ordinating and maintaining the waiting
room supplies (tea, coffee, water, etc)
- Take responsibility for co-ordinating and purchasing (when
authorisation received) of stationary supplies;
- To co-ordinate / control bookings of training room;
- Updating client and carer files on the Homecare roster;
- Sending out application forms to potential carers;
- Sending out information packs to potential clients;
- Maintaining a safe and clean working environment in your work area
(Ensuring that the desk is left clear each evening and that all boxes,
files, etc are stored out of sight)
- Stationary orders are on a Tuesday;
- Ensuring the office is fully stocked with all its needs from
stationary to cleaning and kitchen supplies;
- Screening and promptly responding to emails using Microsoft Office
Outlook;
- Forwarding Teleconfirmation messages to the appropriate areas using
email;
- Contacting carers who are said to be late on the Teleconfirmation
system;
- Make sure the training room is set up appropriately on Wednesdays
and Thursdays;
- Sending Texts on the iflow system and changing the greeting each
morning and evening;
- Organising the petty cash and ensuring the cleaner is paid each
week;
- Ensuring the office is stocked with postage stamps;
- Making lodgements in the bank;
- Sending out monthly reviews to clients;
- Sending out clients invoices at the months end;
- Assisting with Carers payslips at the end of the month;
- Inputting annual leave requests into the database;
- Filing Carers timesheets at the end of the month;
- Ordering gloves and Aprons for the carers;
- Supply adequate supply of registration forms;
- Taking the post each day and organising mail merge projects;
- Organising couriers, signing for packages and managing costs;
- The typing of documents, letters, reports, etc using programs such
as Microsoft Word, Excel, PowerPoint and Publisher;
- Lunchtime relief/cover of colleagues including taking telephone
messages and making sure all urgent teleconfirmation messages are seen to;
- To ensure there is an adequate amount of application forms, time
sheets, annual leave forms and assessment note forms at reception;
- Preparing Clients and Carers white and brown folders;
- General administrative support;
- Booking of taxis;
- To ensure procedures bare adopted to meet both internal and
external requirements;
- To assist in other areas of business when required, e.g./ad-hoc
secretarial/administrative duties;
- Act as PA to management team when required;
- Assist Manager in devising solutions consistent with business;
- On call relief if Carers are unable to attend work;
- Putting the rubbish out.
Overall Objective:
The
RA supports the HRM in specific aspects of the running of the office. They will
be someone with excellent communication skills, who
enjoys dealing with customers, colleagues and suppliers and who responds well
to requests/demands from several different areas at once. Dealing with a busy
switch an a work environment with a constant flow of people and paper, the
ability to prioritise and stay organised while maintaining a cheerful,
professional and helpful disposition
Profile:
Emotional Competence
- Be able to work under pressure;
- Be self motivated.
Business Competence
- Solid verbal and written communication skills;
- Efficient excel and computer skills;
- May suit somebody from a Nursing/ Medical /Social administration
background;
- This role is a very hands on and busy role.
Remuneration: none
Please note the service of finding you a
suitable internship is payable. Our
service includes matching your profile with the company in Ireland Ireland
If you are interested in this internship offer,
please send us your CV and cover letter with the reference of the internship
(ex: Reception / Administration A 504) at this email: marc@internshipsireland.com
For
the last offers available, check out our blog: http://internshipsireland.blogspot.com/
